Dashboard
Good morning — here's your snapshot
Revenue — Last 7 Days
Overdue & Pending Dues
Van Performance Today
Low Stock Alerts
Recent Activity
Revenue ·
SAR 0
Last 7 days
Sell-Through
of loaded stock sold
Collected
of revenue received
01Charts & trends
Revenue by Van
Revenue Trend — Last 7 Days
02Van performance
03Products & activity
Top Products Today0 products
Products & Prices
Product catalog, selling prices and price change history
Inventory & Stock
Live stock levels across all warehouses and vans
All locations — warehouses & vans
Low stock alerts
Transfer history
| Date | Product | From | To | Qty | Done By |
|---|
Price List
Current product prices — print or share as PDF
My Sales Goal
Your monthly target and progress
Offers
Active promotions — auto-apply on invoices
Sales & Invoices
Manage customer invoices and payments
Monthly sales overview — click to view invoices
All invoices
| Invoice # | Date | Customer | Source | Amount | Paid | Balance | Due | Status | Actions |
|---|
Web Orders
Orders submitted by customers through the online ordering portal
| Order Ref | Date | Customer | Items | Total | Status | Actions |
|---|---|---|---|---|---|---|
| Loading orders… | ||||||
WhatsApp Log
Read-only archive of customer messages and salesman replies
Quotations
Create and track price quotations for customers
| Quote # | Date | Customer | Valid Until | Items | Amount | Status | Actions |
|---|
Delivery Notes
Record and print goods delivery confirmations
| DN # | Date | Customer | Linked Invoice | Van | Items | Received By | Status | Actions |
|---|
Sales Returns
Process customer returns, restock items, and adjust invoices
| Return # | Date | Invoice # | Customer | Van/Location | Items Returned | Return Value | Stock Restored To | Actions |
|---|
Customers
All customers and billing history
| # | Customer | Contact | VAT / CR No. | Van | Total Purchased | Outstanding | Last Invoice | Actions |
|---|
Customer Statement
Select a customer and period to generate a full transaction statement
Statement Filters
Select months…
Quick select:
Select a customer and period
Then click Generate Statement to view all transactions
Stock Adjustments
Stock changes outside Purchase Orders and Transfers — always with a reason on record
Adjustment Records0 records
| Date | Type | Product | Location | Qty | Value (SAR) | Reason | Reporter | Notes | Actions |
|---|
Purchase Orders
Create and manage supplier orders
| PO # | Date | Supplier | Items | Total (VAT) | Warehouse | Status | Actions |
|---|
Purchase Returns
Return damaged or incorrect goods to suppliers
Return Log0 records
| Return # | Date | Supplier | Items | Value | Warehouse | Reason | Actions |
|---|
Suppliers
Manage all vegetable suppliers
| Supplier | Contact | Phone | Area | Category | Terms | Orders | Total Purchased | Actions |
|---|
Expenses
Monthly overview — click any card to see transactions
Monthly expense cards
Daily Running Cost
What it really costs to run each day, against what came in
Cost of Goods Sold — What Today's Sales Actually Cost
Uses each product's most recent purchase cost as of this date — not its selling price.
| Product | Qty Sold | Unit Cost | Total Cost |
|---|
Operating Cost by Category
| Category | Amount | Share |
|---|
Full Picture by Van / Location
| Van / Location | Revenue | Cost of Goods | Operating Cost | Net |
|---|
Operating Expenses Counted Toward This Day
Monthly expenses show their prorated daily share (monthly amount ÷ days in that month). Daily expenses act as a standing rate — the most recent one logged for each category applies to every day from its date onward; logging a new Daily amount replaces the old rate rather than adding to it. One-time expenses only count on the exact day they were logged.
| Date Logged | Category | Notes | Assigned To | Period | Full Amount | Counted Today |
|---|
Reports & Analytics
Business performance insights
Revenue by Van
Top Products by Revenue
Customer Dues Summary
Sell-Through by Product
Sales Report
Generate sales analysis by day, month, multiple months, or year
Sales Trend
Revenue by Location
Top Products by Revenue
Top Customers by Revenue
Detailed Breakdown0 periods
| Period | Invoices | Units Sold | Revenue | VAT | Collected | Outstanding |
|---|
Partners Capital
Capital investments, profit distribution and partner balances
Partners
| Partner | Share % | Capital In | Profit Taken | Net Balance | Actions |
|---|
Capital Share %
Profit Distribution History
0 entries
| Date | Partner | Share % | Total Pool | Amount (SAR) | Notes | Actions |
|---|
Stock Report
Current stock levels and value by location
Value by Location
Products With No Purchase Cost History
0 products
These products currently have stock but have never been received through a Purchase Order — meaning there's no real cost on record for them. Any sale of these products can't show an accurate profit margin, and their stock value below is only a rough estimate using the selling price. Create a backdated Purchase Order for each (like we did for the cherry case) to fix this permanently.
| Product | Current Stock | Est. Value (at selling price) | Action |
|---|
| Product | Location | Unit | Qty | Unit Price | Value | Status |
|---|---|---|---|---|---|---|
Product History
Every purchase, sale, return and movement for one product
Quick:
Select a product above to see its full movement history
Cash Book
Cash inflows, outflows, and running balance
Cash Ledger
0 entries
| Date | Type | Reference | Description | Cash In | Cash Out | Balance |
|---|
Supplier Payments
Full history of every payment made to suppliers, any method
By Supplier
| Supplier | Payments Made | Total Paid | Total Purchased | Purchase Return | Balance Owed |
|---|
| Date | Supplier | Purchase Order | Amount | Method | Notes | Recorded By | Actions |
|---|
Supplier Statement
Select a supplier and period to generate a full transaction statement
Statement Filters
Select months…
Quick select:
Select a supplier and period
Then click Generate Statement to view all transactions
Asset Management
Track company assets, depreciation, and maintenance schedules
| Code | Asset Name | Category | Purchase Date | Cost | Book Value | Depreciation | Location | Condition | Status | Actions |
|---|
Fleet & Warehouses
Manage vans, reps and warehouse locations
Vans & Sales Reps
Warehouses
Profit & Loss Trend
Financial performance at a glance — click any month for full detail
Revenue · Expenses · Net Profit
Monthly trend — hover for details · bars = revenue, lines = costs & profit
Revenue
Expenses
Net Profit
COGS
Net Profit Margin %
Monthly net profit as % of revenue
Loss zone
Below 10%
Healthy 10%+
Cost Breakdown
Where your money goes
Revenue vs Net Profit — Month by Month
Green bar = profitable · Red bar = loss month
Revenue
Net Profit
Net Loss
Month-by-month breakdown — click to expand
VAT Report
Output VAT (sales), Input VAT (purchases), and consolidated VAT payable
Monthly VAT Trend
Output VAT (Sales)Input VAT (Purchases)Net VAT Payable
Monthly VAT summary — click to view detail
Consolidated VAT Report
Select one or more months to generate a consolidated VAT report — comparing VAT collected on sales (Output VAT) against VAT paid on purchases (Input VAT), to determine the net VAT payable to ZATCA for the selected period.
Select months…
Select one or more months above and click "Generate Consolidated Report"
Admin Settings
Company profile, system configuration and user access
Company Information
Appears on invoices, quotations, delivery notes, statements and reports. PNG/JPG recommended, max ~500KB.
Starting cash on hand — used as the baseline for the Cash Book report
+ Tax (Exclusive)
Price excludes VAT. Tax is added on top when invoicing.
SAR 100 + 15% VAT = SAR 115.00 total
Tax Inclusive
Price includes VAT. Tax is extracted from the price when invoicing.
SAR 100 = SAR 86.96 + SAR 13.04 VAT
Bank Details
Your company's bank account, for sharing with customers who pay by transfer (e.g. on invoices).
Data Backup
Download a complete copy of everything in your system — products, customers, invoices, payments, and every other record — as a single file you keep on your own computer.
This is a snapshot for your own safekeeping — it does not restore automatically. Keep a few recent copies somewhere safe (e.g. Google Drive), especially before making major changes.
Restore from Backup
Select a backup file you previously downloaded. This replaces all current data with what's in that file — only use this if something has gone wrong and you need to go back to an earlier point.
Fix Duplicate Document Numbers
A past issue (now fixed) could cause Invoice, Purchase Order, Quotation, Delivery Note, or Sales Return numbers to repeat across different, genuinely separate records — same number, different customers/dates/amounts. This scans for any that already happened and safely renumbers the extra copies so every number is unique again, without touching amounts, items, or stock.
Re-link Payment Records
If you already ran "Fix Duplicate Document Numbers" above before this repair existed, any payment attached to a renamed invoice may still point to its old number. This finds those using each invoice's own internal receipt list (which the renumbering never touched) and re-links them to the correct, current invoice number.
Fix Purchase Return VAT
A past bug always charged 15% VAT on Purchase Returns, even when the original Purchase Order had no VAT. This finds any return linked to a no-VAT PO that still shows a VAT refund, and corrects it to zero. Returns not linked to any PO are listed for your own review, since there's no way to know automatically whether VAT should apply to those.
Fix Purchase Return Totals
Checks that each Purchase Return's stored total actually matches the sum of its own line items — catches any record where the two drifted apart, and corrects the stored total (and VAT, if it had any) to match. This affects the "By Supplier" balance calculation, which relies on the stored figure.
Invoice Preview
شركة توزيع الخضار
FasTrack Distribution Co.
Riyadh, Saudi Arabia
TAX INVOICE
فاتورة ضريبية